Template for Minutes of Board of Examiners’ Meetings
In producing minutes of a Board of Examiners, all Schools are required to use the template. Boards must not remove any part of this template, but are permitted to add additional sections as required. Boards of Examiners are reminded to adhere to the following:
- observe confidentiality in relation to matters discussed at the Board;
- refer to individual students by registration number only to preserve anonymity during discussion and in the minutes;
- avoid including personal information other than as detailed in the template below (such as the final outcome for each student);
- ensure that the minutes attribute all decisions to the Board, rather than referring to individual examiners.
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Data Protection Under Data Protection legislation universities are obliged to disclose to students, on request, extracts of any Examination Board minutes which refer to the student in question by any identifier from which the student could be identified e.g. registration number. In such disclosures, references to third parties by name, registration number or other identifiers must be removed from the minutes before they are made available to a data subject. Further information on responding to data requests is available from the Data Protection/Freedom of Information Office. |
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